2025-01-29مسعود اکبریان

With the advancement of technology and rapid changes in the way human resources are managed, organizations and companies have turned to using modern tools to monitor the attendance and absence of their employees. One of these modern tools is mobile attendance devices, which are rapidly replacing traditional attendance and absence systems. These devices bring many benefits to organizations and companies due to their advanced capabilities and ease of use.
In this article, we will examine how mobile attendance devices work and their benefits in organizations and companies.
1. What are mobile attendance devices?
Mobile attendance devices, as their name suggests, are systems that record employee attendance and absence through smartphones and related applications. These systems are designed so that employees can register their attendance and absence using their mobile phones from anywhere in the organization or even outside the workplace. These types of systems are especially suitable for organizations whose employees need to be present in different locations (such as contractors, sales staff, or support teams).
2. How mobile attendance devices work
Mobile attendance devices work in two main ways to register employee attendance and absence:
2.1. Location detection system (GPS)
One of the common methods in mobile attendance systems is the use of GPS technology. In this method, when an employee attempts to register attendance or absence, the location system identifies his device and checks whether the employee is present at the workplace or not. This feature is very useful for organizations that need to monitor the presence of employees in specific locations or different branches.
The advantages of using GPS in mobile attendance systems include:
• High accuracy: Using GPS technology, the accuracy of recording geographical location increases and the possibility of recording incorrect attendance or absence is reduced.
• Possibility of remote monitoring: Managers can easily monitor employee attendance from anywhere in the world.
• Suitable for field teams: This system is very efficient for employees who need to work outside the office, such as sales or support teams.
2.2. Biometric identification system
In some mobile attendance systems, biometric technologies such as facial recognition or fingerprints are used. By installing special applications on smartphones, these devices automatically identify the biometric characteristics of the person and record his presence or absence. This method is typically used to prevent fraud and abuse in attendance and absence registration.
The advantages of using biometric systems in mobile attendance devices include:
• High security: Using biometric features to identify employees prevents fraud in attendance registration.
• High accuracy: Compared to other methods, biometric identification has a much higher accuracy and reduces the possibility of identification errors.
• Ease of use: Employees do not need to enter special information or codes and register their attendance or absence with just a quick scan.
2.3. QR Code System
Another system used in some organizations for mobile attendance registration is the QR Code system. In this system, each employee receives a unique QR code that is installed in various locations, including the company's entrance door or specific rooms. The employee can scan this code using his smartphone and thus register his attendance or absence.
The advantages of this system include:
• Simplicity and high speed: Scanning the QR code is done easily and within seconds.
• Cost-effective: Does not require special and expensive equipment, and only requires a smartphone and QR codes.
• Easy for employees: There is no need to complete complicated steps and employees can easily register their attendance.
3. Advantages of using mobile attendance devices in organizations and companies
Using mobile attendance devices has many advantages for organizations and companies, as follows:
3.1. Cost reduction
Using mobile attendance systems helps reduce the costs associated with purchasing and maintaining physical devices such as card readers and fingerprints. Also, there will be no need to install additional hardware in the workplace, which saves costs.
3.2. Increased accuracy and transparency
Mobile time and attendance systems are more accurate than traditional systems by using advanced technologies, including GPS and biometrics. They also allow for accurate and transparent reporting, which is very useful for HR managers and project managers.
3.3. Simplify management processes
These systems allow managers to automatically track employee attendance and receive accurate reports of their working hours. These reports are easily integrated into other management systems, such as payroll systems, and simplify the salary calculation process.
3.4. Increased flexibility
In workplaces where employees need to be present in different locations, mobile time and attendance systems provide employees with greater flexibility. These systems allow employees to record their attendance and absence without having to be physically present at the workplace.
3.5. Preventing fraud and abuse
Biometric and GPS systems prevent fraud in attendance registration. This and