2025-02-15مسعود اکبریان

In today's world, artificial intelligence (AI) is recognized as one of the advanced and transformative technologies in all industries and sectors. One of the areas that has been affected by this technology is time and attendance systems. Before the advent of AI, traditional methods for recording the entry and exit of people included the use of magnetic cards, fingerprints, or numeric IDs, each of which had its own advantages and disadvantages. However, with the entry of AI into this field, time and attendance devices have become tools that, in addition to high security, also improve user convenience and intelligent human resource management. With capabilities such as facial recognition, behavior recognition, and even voice recognition, these systems have been able to make time and attendance processes faster, more accurate, and safer than ever.
Challenges of Traditional Time and Attendance Systems
Before we delve into the benefits of AI in time and attendance devices, it is not a bad idea to first mention the challenges that traditional systems faced. Some of these problems include:
1. Possibility of fraud and manipulation: In many legacy systems, there were frauds such as “snapping” the card by others or tricking fingerprint devices that could easily falsely record attendance and absence information.
2. Limitations in accuracy: Some legacy systems such as fingerprint devices could not work accurately in certain conditions, such as dirty or injured hands.
3. Reduced efficiency in crowded environments: In environments with a large number of employees, traditional attendance and absence devices often faced delays and problems such as congestion.
4. Need for physical interaction: Many systems required physical interaction from the user to record entry and exit, which can be a problem especially in times of crisis such as pandemics.
The arrival of artificial intelligence in time and attendance devices
With the use of artificial intelligence, time and attendance devices have become not only a tool for recording time, but also systems with more complex and intelligent capabilities that can be used to manage human resources, increase security and greater convenience.
1. Increased security with biometric identification
One of the most important features that artificial intelligence time and attendance devices are equipped with is the use of biometric identification. This technology, which includes facial recognition, fingerprint recognition, and even voice recognition, has made time and attendance devices much more accurate and secure than traditional systems.
• Facial recognition: One of the most popular biometric methods that, with the help of advanced cameras and artificial intelligence algorithms, can identify people's faces with very high accuracy and register entry and exit in the shortest possible time. This technology is secure because it is very difficult to fake and can accurately identify a person in different lighting conditions and when a person makes minor changes to their appearance (such as wearing glasses or changing their hairstyle).
• Fingerprint and hand geometry recognition: These systems use the specific features of a person’s finger or hand to perform more accurate identification. Unlike older systems that could easily be faked by another person, artificial intelligence systems are able to extract more precise details to identify people.
• Voice recognition: This technology allows people to be identified and verified through their voice. For example, a person can activate the system and register their presence by saying a specific phrase.

2. Convenience and ease of use
One of the biggest advantages of using artificial intelligence in time and attendance devices is convenience and ease of use. Unlike legacy systems that required physical cards, entering codes, or even physical contact with devices, AI time and attendance devices allow time and attendance to be recorded simply by facial or voice recognition. This means that there is no need for physical contact with the device, which can be very important in certain health situations such as pandemics.
These devices also have automated processes that do not require human intervention to confirm or enter information. For this reason, the process of registering entry and exit is significantly faster and more frequent than ever before.
3. Intelligent Human Resource Management
In addition to registering entry and exit, AI time and attendance devices can help organizations manage their human resources more intelligently. These devices are able to automatically provide comprehensive and accurate reports on the amount of attendance, absence, lateness, and overtime hours of individuals based on the data they collect from each person.
• Data analysis and problem prediction: Using artificial intelligence, time and attendance devices are able to analyze employee behavior patterns and provide predictions about their future behavior. For example, if someone is usually late for work, the system can identify this and inform the HR manager.
• Process automation: There will be no need to manually review reports and record attendance and absence times. All this information is automatically recorded and processed. This allows HR managers to have more time for strategic planning and improving employee performance.
• Error reduction and increased accuracy: AI systems minimize human errors due to their accurate and high-speed processing capabilities. This is especially important in large organizations with a large number of employees.
4. Increase productivity and reduce costs
Finally, the use of AI time and attendance devices can help organizations increase their productivity and reduce costs. These systems do not require human resources to monitor and record information, and therefore can minimize labor-related costs.
Also, AI systems help organizations make smarter decisions in the field of human resource management by providing accurate information and data analysis. This can lead to an improved work environment, increased employee satisfaction, and ultimately improved overall organizational performance.
Conclusion
Artificial intelligence in time and attendance devices has not only led to greater security and convenience, but also by providing the possibility of intelligent human resource management and accurate data analysis, it can help organizations improve their processes and be more efficient. By reducing errors, increasing accuracy and speed, and providing more possibilities for controlling time and attendance, these systems have become a vital and essential component in every organization and company.
It seems that the use of these technologies will be part of the human resource management requirements in many organizations in the near future and will bring about major changes in management processes.